5 Simple Ways to Achieve More in Less Time

If you want to achieve more in less time, one of the keys is to simplify. Another is to focus on one task at a time. This can help you to get to the end of the day and feel that you have achieved something, rather than that you’ve only managed to tick off a few items on your to-do list. Narrowing down your focus and boosting your energy can help you to accomplish more. Here are five simple ways to achieve more in less time. 

1. Focus on one thing at a time

Take a good look at all your unfinished projects and decide which ones are most important for you to finish. Trying to finish all your projects at once simply leads to confusion and lack of focus. 

You may also be inclined to procrastinate because you don’t know where to start. Prioritizing what you need to do and then focusing on it exclusively until you finish is best. Then you can give all your attention to one thing and complete it before moving on to your next priority.

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2. Find your personal productivity style

You will need to be clear about the time of day when you are most productive. For many people, this is the first thing in the morning. Others tend to be night owls. When your energy is highest, you need to focus on your most challenging tasks. Don’t worry about what other people do but about what suits you best. 

If you prefer to have a late start to the day and you’re most productive in the evening hours, this is when you should tackle those challenging tasks. If you tend to be up at 5am and you’re fully alert and ready to work, deal with the hard tasks then and leave routine tasks for later. 

3. Simplify your to-do list 

To-do lists can become completely overwhelming. You will constantly feel as though you have too much to do and too little time. Try to reduce your to-do list for the day to three of four items that are most important. It will be manageable to complete them and you will feel a sense of achievement when you can tick them off. When you feel as though you’re making progress, you have more momentum to continue. 

4. Set better boundaries

Creating better boundaries means learning how to say “no” or to delegate to someone else. The next time someone asks you to do something, ask yourself whether it will truly make a difference, whether it fits with your personal goals and what the results will be if you do it. 

This helps you to evaluate any requests and decide whether they will further your personal goals or make a real difference to others. If not, you will find it easier to turn the person down so you have more time to spend on what is truly important to you. 

5. Have specific, measurable goals

There is a difference between checking off items on a to-do list and working towards specific, measurable goals you want to achieve. When you are clear about your goals and what you want to achieve, it is easier to break them up into smaller goals and draw up monthly, weekly and daily plans. 

This helps you to remain focused on where you spend your time and will prevent you from wasting your time on unimportant distractions and activities that have no benefit. 

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